Some courses consist primarily — or entirely — of a scheduled event. In these cases, learners are not expected to complete any course content before attending the event.
When hosting this type of course, you may need to collect information from participants in advance. The Event Registration Form allows you to gather this information during the registration process. Participants must complete the form before they can finalize their registration.
How it works
Before creating a registration form, you need to create custom attributes with Enrollment as related entity. These attributes function as the fields in your form.
The following field types are available:
Multiple choice (participants can select multiple options)
Single choice (participants can select one option only)
Free text
Number
Date
See the article about custom attributes for more information.
Adding a form to a course
To add a registration form, the course must:
Include at least one scheduled event
Be published in the catalog
The form settings are located under “Catalog” in the course settings.
Select which fields to include in the form, rearrange by drag-and-drop, and specify whether any fields should be mandatory. Save the form when you are done.
Managing submitted information
Once participants have registered, their submitted information is available under the “Notes” icon in the “enrolled learners”-list. Click the icon to expand the module.
To edit the information, click the pen icon, make the changes and click "submit" to save the changes.
The "enrolled learners"-list can also be exported. When exported, each form field appears as a separate column.
💡 The event registration form is intended for courses in the catalog that learners enroll themselves in. If adding learners to the course as an admin or manager, make sure the learners are enrolled and not assigned to the course. If the "notes" icon is not available for a learner, it is probably because they were assigned to the course.
After registration, learners can view their submitted information by clicking the "view enrolment info" button available under "information" in the course.
The learner can't edit the information themselves. If admin edits the information through the "enrolled learners"-list in the course, the information is updated for the learner as well, ensuring both learner and admin have access to correct and updated information.
ℹ️ The event registration form is available as an add-on. Please contact Customer Success for more information.