Let Subject Matter Experts (SMEs) contribute course content in a dedicated workspace—without affecting the main course structure. To grant access to the Course Library, you create a custom role and define exactly which permissions the user should have.
With Course Library, you can:
Let Subject Matter Experts develop content independently, without altering the core course structure.
Give content designers full control over which SME-created content gets published.
Allow any course content creators (with a custom role) to use it as a workspace to develop and refine materials before integrating them into the main course outline.
View video about Course Library in Learnster 🎬👇
ℹ️ Course Library is available if you have Custom Roles enabled, which is available in specific pricing plans or as an add-on. If you're interested, please contact your Customer Success Manager for more information.
How the Course Library Works
A Content Designer can invite a Subject Matter Expert (SME) to contribute content by granting them access to the Course Library through a custom role.
The SME can create pages and quizzes (and other content) within the dedicated Course Library area without altering the main course outline.
The Content Designer can then review and add the SME’s contributions to the course by selecting relevant pages from the Course Library.
How It Works for the SME Content Creator
The SME logs into Learnster U.
They access Studio, where they can see only the courses they have been assigned to.
Depending on the permissions assigned to the role, the SME may be able to view the course outline but not edit it.
A pop-up directs them to the Course Library, where they can:
Click Add Page to start creating content.
Duplicate or delete pages from the three-dot menu.
How It Works for the Content Designer
The course designer can integrate SME-created content into the course outline by:
Clicking Add Pages, then selecting Course Library.
Selecting the pages to add to the course outline.
Once a page is added, it disappears from the Course Library.
To Edit a Page:
Edit directly from the three-dot menu.
Add it to the Main Library for reuse.
If the SME needs to make edits, duplicate the page back to the Course Library. This allows modifications while keeping the existing content intact.
Setting Up the Role and Permissions
To allow an SME to create content in the Course Library, a custom role with specific permissions must be created and assigned.
Steps to Create the SME Content Creator Role
Navigate to Settings > Role Permissions.
Click the plus icon (+) under Custom Roles.
Name the new role, e.g., SME Content Creator (you can choose any name, such as Knowledge Provider or Expert Content Creator).
Set the role permissions:
Grant Studio access so the SME can access the course.
Under Course Permissions, allow the SME to view the course outline but not edit it (recommended for limited access).
Restrict access to learners, enrollment, course settings, and the main content library (recommended for limited access).
Provide full edit permissions for the Course Library.
Click Save Changes.
Assigning the Role to an SME
Navigate to Users, search for the SME and assign the SME Content Creator role.
Open the course, go to the Information tab, and under Roles, click Add New User.
Add the SME to the course and select the SME Content Creator role.
Now, the SME will have access to the Course Library and can begin creating content.