Orchestrator

Orchestrator is our smart strategic alignment tool that helps L&D and HR teams connect knowledge initiatives with business objectives, by levereging AI technology. It brings visibility, structure, and purpose to your learning programs, ensuring every training investment supports a measurable business goal.

With Orchestrator knowledge leaders can collaborate with business leaders in a shared space, where planning, tracking and demonstrating impact of knowledge is easier than ever.

Orchestrator lives inside Learnster Studio and introduces a new section in the navigation bar.
Within this space, users will find three interconnected tabs:

Together, these tabs form a full ecosystem that connects intention to execution and, ultimately, measurable outcomes.

The Objectives tab is the hub where alignment between knowledge leaders and business leaders happens in a collaborative way. It enables users to specify and formalize business objectives, specify ownership, and outline the intended results.

When creating objectives, Orchestrator encourages clarity and purpose. The built-in AI-assistance (read more in the section below) helps users articulate why the objective matters and what success looks like. This creates a shared understanding between knowledge and business leaders, ensuring every initiative serves a defined outcome. When specifying the business objective, you are able to set some parameters such as Department, Target date, Priority and Health status and revise these ocassionally to keep them up to date.

In order to predefine Department options, go to: Settings (in the Learnster's main navigation bar) -> Company -> Through the "Add Company" button you are able to create Department options.

In the objective details page you can link the objective to knowledge initiatives and keep track of their progress. Having all tracking parameters in the same view enables users to follow up on an objective in a more efficient way.

Within the Objective details view, users can connect specific knowledge initiatives to the specific objective. This connection transforms the business objective into a live representation of aligned knowledge strategy in action.

Each linked initiative appears in a table showing its health, progress, owner, and completion rate (calculated based on aggregated value of rate of completion of learners' activities in the specific initiative).
The result is a clear visual chain: from a defined business objective, to actionable learning initiatives, down to measurable learner progress.

Business objective with connected knowledge initiatives inside of Orchestrator👇

Once created, business objectives appear in a centralized overview that highlights their owner, department, status, target date, and current progress, calculated based on linked initiatives. This allows users to easily follow up and track progress.

Objective overview with parameters to track 👇

While objectives describe the why, initiatives represent the how.
The Initiatives tab provides a structured view of all knowledge activities and efforts that contribute to organizational goals.

Initiative details view (see below image) view carry key information such as their description, owner, priority level, progress percentage, and learner count. You are also able to get AI assistance for planning and specifying knowledge initiative scope, success metric and execution, read more in the coming section. Initiative progress updates automatically based on enrolled learners course completion, giving admins and business leaders an up-to-date view of initiative performance. The total progress of the entire knowledge initiative is a mean value of all learners progresses.

Within each initiative, learning activities can be connected directly from the Learnster LMS. Admins or initiative owners can select relevant courses or programs, which then become part of the initiative’s learning activities.

Initiative details view, with "Knowledge activities" shown in the sub-navigation. 👇

In the same view, you are able to enroll learners into the initiative from the Learner sub-navigation (see image). When learners are assigned to an initiative, they’re automatically enrolled in all associated courses. This ensures consistent participation and allows completion data to flow seamlessly back into Orchestrator’s progress calculations. A learners aggregated progress of all courses is shown in the the progress column, so that knowledge leaders can easily follow up on each individual learner.

Initiative details view, "Learner" sub-navigation showing enrolled learners and their progress.👇

Once created, knowledge initiatives appear in a centralized overview that highlights their owner, number of learning activities connected, number of learners enrolled and progress, calculated based on the learners total progress in the initiative's activities. This allows users to easily follow up on the initiatives and take action.

Initiative overview with parameters to track 👇

Orchestrator introduces a role-based structure that mirrors real organizational dynamics, enabling collaboration between business and knowledge leaders. Each role determines what a user can view and edit, ensuring clarity of ownership and accountability. When a user is assigned as an Objective or Initiative Owner, the system automatically grants the appropriate permissions- making collaboration effortless and secure.

Admins have full visibility and control over all Orchestrator elements: objectives, initiatives, and upcoming insights. In this way they can facilitate alignment discussions, assign ownership, and oversee the progress of all initiatives across the organization.

Objective Owners have full visibility and control over Objectives and Initiatives tab.

This role is typically assigned to people in the organization who are accountable for business outcomes. They have edit permissions for both business objectives and initiatives, enabling them to participate in business objective creation, ensuring that the learning strategy remains in sync with business priorities. Their view provides a strategic lens into how knowledge work contributes to measurable goals.

Initiative Owners have full access to Initiative tab and view access to the rest of Orchestrator.

This role is assigned to people in the organization that operate closer to the learner experience. They manage specific initiatives, monitor progress, and ensure their teams engage with assigned learning activities. They have view access to the rest of the platform, allowing them to see how their work connects to broader business goals. Team Managers can assign learners from their teams, maintaining clear boundaries and data control.

Turn strategy into action efficiently, with AI-assisted planning that helps you specify clear business objectives and knowledge initiatives in minutes.

The AI assistance can be initiated in Orchestrator either through the main page of "Objectives" or "Initiatives" tab, by clicking on the "New objective" / "New initiative" button and choosing "AI assisted creation. Another way to access the AI assistance from any view in Orchestrator is by clicking on the magic wand icon in the upper right corner.

AI assisted creation of objectives accessed through the main page or magic wand icon. 👇

This functionality guides users through a conversational flow that helps business and knowledge leaders specify clear, actionable objectives and initiatives, and align in an efficient way. The AI asks relevant questions about the business objective and knowledge initiative you want to create and returns a fully specified description, which users can refine, approve, or regenerate- turning strategy creation into a collaborative process between human expertise and intelligent guidance. This guided tool has the potential to facilitate discussions between business leaders and knowledge leaders and help them align on relevant actions

AI assisted Knowledge initiative creation through a conversational flow👇

Consider a company aiming to increase sales revenue by 10% in Q4 by launching a new product.

Business leaders and knowledge leaders could then use Orchestrator as a tool to facilitate alignment between the business goal and plan for relevant knowledge initiatives.

The Head of Sales, acting as an Objective Owner, can use the AI assistance within Orchestrator to define a business objective:

“Improve sales conversion rates to drive 10% revenue growth.”

The L&D Manager (knowledge leader), with the role Admin inside of Learnster and Orchestrator, can create and connect an associated learning initiative for the business objective. The initiative focuses on strengthening negotiation skills and product knowledge among the sales team. The L&D manager assigns the sales team of 10 learners and connects two courses from the LMS:

L&D manager could assign the Sales Manager as Initiative Owners, who is able to manage and follow up the progress of the initiative.

As learners complete the material, Orchestrator automatically reflects progress at both the initiative and objective levels.

The result is a clear narrative from learning to business value -enabling leadership to see how development efforts directly contribute to revenue growth.

The Learnster Orchestrator transforms learning from an isolated function into a business-critical capability.
By connecting knowledge initiatives to measurable business objectives, it gives HR and L&D professionals the visibility and evidence they need to demonstrate strategic impact.

Through structured alignment, shared ownership, and data transparency, Orchestrator turns learning into a driving force for business success.