In the Learners tab you can view and manage the Learners that are assigned to the course.
Learner's list view
The list view shows the following information:
Name: The Learner's name.
Enrolled: Course registration date and time.
Progress: Percentage of course completed.
Status: Not started, in progress, waiting for approval or completed.
Completion date: Date when learner completed the course.
More options menu (the three dots): Additional features (find more information below).
Adding Learners
In the Learner's tab, you can manually assign the course to Learners, but you first need to register them as Users.
To add a Learner, follow these steps:
Click the + Add Learner button.
From the popup window, select or search for a Learner.
Click the Add Learner button in the popup window.
When adding a new Learner, Learnster will automatically send the system message "Welcome to Learnster message" (if the message is activated).
Send message to Learners
You can send personal email messages to a Learner or a group of Learners.
To send a message to all the Learners assigned to a course, follow these steps:
Check the box next to the Learner(s) you would like to send a message to.
Click on the Send message icon.
Your default email client will open with all marked learners added as recipients (for this to work you need to check your settings on your computer to make sure you've chosen a default email client).
Enter your message and send it out to your learners.
Additional features
You can find additional features by clicking the more menu (the three dots) on the right hand side of each listed participant.
Send message: Create and send custom messages to the Learner.
Edit Learners: Edit the Learner information. A new popup will be displayed.
Remove: Remove (unregister) a Learner from the course.
Set to 0%: Reset the course progress to 0%.
Set progress to 100%: Manually change the course progress to 100%.
ℹ️ Depending on what Completion Criteria you've set for the course, you might get some additional options in this menu.
Enrollment History
The Enrollment History tab gives you a complete overview of everyone who is currently enrolled — or has previously been enrolled — in the course, including learners who have unenrolled themselves. 📋
This makes it easy to track participation over time, investigate changes in enrolment numbers, and keep a full audit trail of who has accessed the course.
The Enrollment History tab shows:
Name — the learner's name.
Enrolled — the original registration date.
Status — whether the learner is currently enrolled or has unenrolled.
Unenrolled date — when the learner removed themselves from the course (if applicable).
Unenrollment Notifications
You can opt in to receive a notification whenever a learner removes themselves from a course. This helps you stay on top of participation changes and take action when needed — for example, reaching out to a learner who dropped out unexpectedly.
To enable unenrollment notifications for a course:
Go to the course in Studio and open the Settings tab.
Find the notification setting for unenrollments and toggle it on.
ℹ️ Unenrollment notifications are sent to the course admin. Learners are not notified when an admin views the enrollment history.